Faculty Academic Regulation

Faculty Academic Regulation
 
For the Bachelor Degree (year 2002):
  • These regulations are effective from the date of approval by the senate.
  • These regulations are substitute to the regulations of the Faculty of Veterinary Science that was approved by the Senate of the University of Khartoum in 1993 and the amended regulations were endorsed by the Senate in 1999 and are complementary to the university regulations and systems.
Part I: Interpretations
The following words are interpreted as below unless the context means otherwise:
  1. University - means the University of Khartoum.
  2. Faculty - means the Faculty of Veterinary Medicine.
  3. Faculty Board - means the Board of the Faculty of Veterinary Medicine.
  4. Department - means any unit which carries out independent teaching, training and scientific research.
  5. The Dean - means the Dean of the Faculty of Veterinary Medicine.
  6. Student - means any person registered in the Faculty to be awarded a bachelor degree.
  7. Semester - means the period of study of 15 weeks.
  8. Academic year - means period of study of two semesters.
  9. Curriculum - means the academic content bearing a name and a symbol and a number and has a number of hours of theory and practical.
  10. Academic record - is a record of student progress during his study at the faculty.
Part II: Requirements of admission
  1. Requirements of admission are determined by the overall success in the Sudan School Certificate (Biology) or equivalent certificate in seven courses which are the Islamic Culture, Arabic Language, English Language, Biology, Mathematics, Physics and Chemistry.
  2. Meet the requirements for admission of mature students according to the regulations of the university of 1999 to accept mature students but not to exceed 5% of the total students accepted.
Part III: Registration for the study
  1. Registration begins one week before the beginning of the first semester, after fulfilling the conditions of interview and registration.
  2. Late registration may be allowed for a period not exceeding two weeks from the beginning of the first semester in exceptional cases endorsed by the Committee of Admission and Registration at the university.
  3. It is not allowed for any student to attend theoretical and practical sessions and attend final examinations unless he completes registration for that semester.
  4. Students who fail to complete registration during the prescribed period:-
    1. The academic year of any student from second to the fifth academic year shall be frozen.
    2. The application forms of the candidates who applied to join the first academic year will be returned to the office of Admission and Registration at the university.
Part IV: freezing of the academic year
  1. Students of the first academic year are not allowed to freeze the year after completing the registration unless for those who have convincing reasons that are subject to the approval by the Faculty Board which forwards to the Committee of the Admission and Registration at the university for approval.
  2. Application for above mentioned freezing is accepted for the students of the second to the fifth year if he applies for freezing for reasons that convince the Faculty Board.
  3. Freezing of the academic year is only allowed if the student applies 4 weeks before the end of the first semester of the academic year required to be frozen.
  4. Freezing of the academic year is not allowed in absentia except in exceptional cases accepted by the Faculty Board.
Part V: Study system
  1. Study system is according to the semester system.
  2. The period of study in the Faculty to award a bachelor's degree extends for a minimum duration of 5 years, divided into 10 semesters.
  3. The academic year is divided into two independent semesters of 15 weeks each making one academic year.
  4. The student is not allowed the repeat the year for more than once during his study in the first and second academic years and he is allowed to repeat once during the remainder of the study.
Part VI: Course attendance
  1. The student must attend the theoretical and practical sessions and the lecturer of each course must take attendance in special forms made for this purpose.
  2. Absence of the student from his studies does not exempt him from the knowledge of academic responsibilities, announcement, and intimations to be published during the period of his absence.
  3. A student who becomes absent for a period of more than 25% of the lectures without an acceptable excuse or has unsatisfactory complementary scientific activities, it is permissible for the Faculty Board to bar him from that particular examination and in this case he is considered a failure and given a zero. It is allowed for the student who is absent for an acceptable excuse to sit for the final examination.
Part VII: Academic supervision
  1. The faculty administration appoints an academic supervisor from the teaching staff for a group of students.
  2. The academic supervisor is responsible for the following tasks:-
    1. Supervises the students academically, educationally and directs him, particularly in aspects of regulations of the university and the faculty.
    2. Monitors the student's progress and directs him to fulfill graduation requirements.
    3. Provides advice to various authorities pertaining to student affairs academically and socially to make the right decision.
Part VIII: Evaluation of the academic performance of the student
  1. Evaluation of the student's academic performance is an ongoing process and is performed for each course during each semester.
  2. The final score consists in each course of 20% for the progress examination and 80% for the final examination.
  3. The progress examination consists of tests, laboratory work, field work, completion of assigned duties for a prescribed time and other work. The Departmental Board decides the number and type of assignments of the progress examination commensurate with a course.
Part IX: Courses and requirements of graduation
  1. Departments submit proposals for courses and hours needed to teach which are approved by the Faculty Board and the Senate.
  2. The Faculty Board upon recommendation of the Departmental Board amendments any course for the benefit of the study.
  3. Students conduct field training for a period of 16 weeks during the study period and this period is considered as a part of requirements of graduation.
  4. The student takes courses required for graduation that include basic sciences and professional basic sciences, professional science, professional veterinary science, animal production, University requirements besides field training as per curriculum prior endorsement of the bachelor's degree.
Part X Examinations and results
  1. Final examinations of the courses of each semester are conducted at the end of that particular semester.
  2. Supplementary and substitute examinations are conducted for all the academic years after a period set by the Faculty Board from the end of the second semester.
  3. Examination Committee formed by the Faculty Board is responsible for delivery, conservation and management of examinations and preparation of results and presents the results to the Faculty Board.
  4. Departmental Boards nominate external examiners and participants in teaching of different courses and the Faculty Board endorses these nominations prior to submission to the Senate.
  5. Lists of students with the necessary guidance and timetable of examinations should be published in an ample time before the start of examinations.
  6. Examinations are conducted by written questions, practical and oral tests. Failure in the oral examination does not necessarily mean failure in the final record.
  7. The lecturers of the courses are required to prepare the final examination, supplementary and substitute papers in handwriting or printed on a special form for this purpose and delivered to the Chairman of the Examination Committee after it is signed by the Head of the Department.
  8. Any examination paper should have the following headings:
    The name of the University - the name of the Faculty - the academic year - the subject of the examination - the examination date and the time allowed for the examination.
  9. Head of the Department is responsible to read and review the examination paper after it has been typed and printed and to make sure it is free from any mistakes.
  10. The lecturer of any subject is responsible to accurately enter the marks in the special form prepared for that and sign and submit to the Head of the Department.
  11. The Departmental Board discusses details of the results of courses and approves, then, the Head Department hands over the forms after signature to Chairman of the Examination Committee.
  12. Compensation for 5 marks in only one subjected is only allowed at the examiners meeting if the performance of the student is satisfactory in other subjects.
  13. The results of examinations are discussed at the Faculty Board after have been discussed at the examiners meeting then the results are endorsed.
  14. The scores and the grades are published for each course after approval by the Faculty Board and become final after approval by the Committee on Examinations and Awards for the first to the fourth academic years and by the Senate for the fifth year.
  15. Answer sheet books are kept by the Head of the Department for six months from the date of publishing the result to refer to when needed and then exterminated by the Dean and the Head Department.
  16. The student's performance in the courses is graded as follows:
    • 80% and more - Excellent
    • 70-79% - Very Good
    • 60-69% - Good
    • 50-59% - Acceptable
    • Less than 50% - Failure
Part XI - Absenteeism and failure in the examination
  1. If a student is absent in a declared examination without an acceptable excuse he is considered a failure and given a zero in that particular subject.
  2. If a student is absent in a declared examination due to an illness or any other acceptable excuse by the Faculty Board, he is allowed to sit for a substitution examination for that particular subject.
  3. In case of illness, the student must submit a valid medical certificate within seven days of onset of the illness and no medical certificate is accepted if not authenticated by the Center for Health Services at the university.
  4. The student who is on a medical leave is not allowed to sit for any examination during period of this leave.
  5. If the student fails in the final examination in a number of subjects equivalent to 50% or less of the total subjects he is allowed to sit for supplementary examinations.
  6. If the student fails in the final examination in a number of subjects more than 50% and less than 75% of the total subjects he should repeat that academic year.
  7. If the student fails in the final examination in the first to fourth academic years in a number of courses equivalent to 75% or more of the total courses for the academic year he is dismissed from the Faculty. He may be allowed to sit externally for the examinations.
  8. If the student fails in the supplementary examinations in the first to fourth academic years in a subject or subjects, he should repeat that particular academic year.
  9. The students who are dismissed on academic basis are allowed to submit a request to the Faculty Board to be allowed to sit externally for the examinations according the following considerations: -
    1. The student must submit his request to the Faculty Board within one month of the beginning of the following year of his dismissal.
    2. It is permissible to the Faculty Board to allow the external student to sit for the examinations only twice during his university period.
    3. After the approval of the Faculty Board, the external student has to pay the specified fees and shall comply with all regulations and laws of the university.
    4. If the external student cannot sit in 20% or less of the courses due to illness or other reasons convincing to the Faculty Board, he applies a request to the Faculty Board supported by medical records approved by the health centre of the university or any other documents and his request is accepted he may be allowed to sit for substitution examination in those particular courses.
    5. If the external student cannot sit in more than 20% of the courses due to illness or other reasons convincing to the Faculty Board, he applies a request to the Faculty Board supported by medical records approved by the health centre of the university or any other documents to reserve right to sit for all the courses.
    6. The external student is required to succeed in at least 80% of the subjects for the first time and is allowed to sit for supplementary examinations in the subjects he failed.
    7. The proportion of 20% of the subjects which may be an external student to sit for in supplementary or substitution examinations according to the following:-
      • A - He is allowed to sit for one subject if the courses in Faculty are composed of 3 to 7 subjects.
      • B - He is allowed to sit for two subjects if the courses in Faculty are composed of 8 to 12 subjects.
      • C - He is allowed to sit for three subjects if the courses in Faculty are composed of more than 12 subjects.
    8. If the external students succeed all his examinations he is re-registered as regular student.
    9. Student in the fifth academic year who fails in a number of courses equivalent to 75% or more of the total courses he has to re-sit all the examinations.
    10. Student in the fifth academic year who fails in one subject or more of the supplementary examinations, he has to re-sit for the subjects he failed.
Part XII - Graduation and awarding of the academic degrees:
  1. The student becomes eligible for a bachelor's degree in veterinary medicine when he successfully accomplishes the curriculum.
  2. The graduation grades of the bachelor's degree are calculated on the average obtained by the student's grades during the five years of his study as follows:
    • Excellent 80% or more
    • Very Good 70 - 79%
    • Good 60 - 69%
    • Pass 50 - 59%
  3. Student is awarded the degree of BSc (Veterinary Medicine) after approval of the Senate upon the recommendation of the Faculty Board.
  4. The graduation certificates and the transcripts are issued for graduate students after approval by the Senate according to the regulations of the university.
Part XIII - Transfer to the Faculty
a) Transfer from the faculties of the University of Khartoum.
Transfer of the students from the faculties at the University of Khartoum could be considered from the second academic year in accordance with the following conditions.
  1. The student should be a Sudanese.
  2. To have successfully completed the first academic year in all subjects and have not been academically dismissed from the university.
  3. It is possible to accept academically outstanding students of second academic year if his previous study matches with the requirements of the faculty.
b) Transfer from other universities:
Sudanese students who are studying abroad in the faculties of Veterinary Medicine may apply for admission to the Faculty according to the following conditions:
  1. The student must have earned minimum requirements for admission to Faculty.
  2. The student must be a regular student at the recognized university and has completed successfully the final examination.
  3. The student presents convincing documented reasons for wanting to leave his university.
  4. The student can be accepted if he fulfills the previous conditions and if there is a vacant place.
  5. The student must spend a period of not less than 3 years of study at the University of Khartoum to become eligible for the bachelor's degree.
  6. Any student who has been permitted by the Faculty Board to be exempted from part of the curriculum specified for the bachelor's degree, and sat for the final examination before completing the period specified in former Article is not awarded a bachelor's degree unless he completes two academic years.
  7. Applications for transfer from other Sudanese universities are accepted in accordance with the rules for admission to the university to private sponsorship for the year 1997.